Personal vs team pastes
Every PasteBase user has two kinds of workspace available: their personal team and any shared teams they belong to. Understanding the difference helps you decide where to save each paste and how to organize your content.
Your personal team
When you register for PasteBase, a personal team is automatically created for you. This team is private — only you can see it, and no one else can be invited to join. Your personal team name is derived from your email address, making it easy to identify in the sidebar.
Your personal team cannot be deleted. It's a permanent part of your account and serves as your private workspace. Think of it as your personal clipboard library — a place for pastes that are just for you.
Shared teams
Shared teams are teams you create or get invited to that have multiple members. Unlike your personal team, shared teams are collaborative spaces where everyone with access can see the pastes. Depending on their role, members can view, copy, create, or edit the team's pastes.
You can belong to as many shared teams as you need. Many people are members of several teams — one for their department, one for a project, one for the company, and so on.
When to use your personal team
Save pastes to your personal team when:
- The content is only relevant to you (your personal email signature, your home address, your notes)
- You're drafting or testing a paste before sharing it with a team
- The paste contains personal information you don't want others to see
- You want a private snippet library for your own productivity
When to use a shared team
Save pastes to a shared team when:
- Multiple people need access to the same content (canned responses, shared templates)
- You want everyone working from the same version of a template
- The content is department- or project-specific and should be available to the group
- You need to maintain a single source of truth that others rely on
Moving pastes between teams
Currently, PasteBase doesn't have a built-in move feature for transferring pastes between teams. If you need to move a paste from your personal team to a shared team, the simplest approach is to create a new paste in the target team and copy the content over. This ensures the paste is properly associated with the right team and visible to the right people.
A practical example
Imagine you're a support team lead. You might use your personal team to store your own notes, login credentials for internal tools, and draft responses you're still refining. Meanwhile, your "Customer Support" shared team contains the approved canned responses that your whole team uses daily. When you finish drafting a new response template, you create it as a paste in the shared team so everyone can start using it.