Teams & Roles

PasteBase is built for teams from the ground up. Create a shared workspace, invite your colleagues, and assign roles that control who can create and edit templates versus who can just copy them. It's a simple permission model that scales from a two-person team to an entire department.

How teams work

When you sign up for PasteBase, you get a personal workspace automatically — a private space for your own pastes that no one else can see. To collaborate, you create a team. Teams are separate workspaces with their own paste libraries, categories, and member lists. You can belong to multiple teams, and each team's content is completely independent.

Your sidebar shows all the teams you belong to. Switch between them to see different paste libraries. Pastes in a team are visible to every member of that team, but each team's content is isolated from your personal workspace and from other teams.

Three roles, clear boundaries

Every team member is assigned one of three roles:

• Owner — full control over the team. Owners can create, edit, and delete pastes; manage members and roles; rename the team; and delete the team entirely. Every team must have at least one owner.
• Editor — can create new pastes and edit existing ones, but cannot manage team settings or members. Editors are your content contributors — the people who build and maintain the template library.
• Member — can view and copy pastes, but cannot create or edit them. Members are your consumers — they use the templates the owners and editors create.

This three-tier model keeps things simple. You don't need to configure granular permissions for individual pastes or categories. Everyone in the team sees the same library; roles determine who can change it.

Inviting teammates

Owners invite new members by email. The invitee receives an email with a link to join the team. You set the role at invitation time — Owner, Editor, or Member — and can change it later if responsibilities shift. Invitations expire after three days, so they don't linger indefinitely.

If the invited person already has a PasteBase account, they'll see the team appear in their sidebar after accepting. If they don't have an account yet, they'll be guided through registration first and then added to the team automatically.

Managing a growing team

As your team grows, roles help you maintain order. Promote trusted members to Editor when they need to contribute templates. Keep the Owner role limited to the people responsible for the team's structure and membership. Members who only need to copy templates stay as Members — they get full access to everything in the library without the risk of accidental edits.

For larger organizations with multiple departments, create separate teams for each group: "Customer Support", "Sales", "Engineering", "HR". Each team manages its own paste library independently. People who work across departments can be members of multiple teams.

Personal workspace vs. teams

Your personal workspace is always there, and it's private. Use it for your own snippets — things you reuse personally but don't need to share. Team workspaces are for shared content. This separation means you can keep personal notes, drafts, and individual-use snippets private while contributing to shared team libraries.

You can't delete your personal workspace, and no one else can see its contents. It's yours, always.

Ready to set up your team? Follow our step-by-step guide on setting up a shared workspace, or create your free account and invite your first teammate.