Images in Pastes

Text-only templates can only go so far. Sometimes your email needs a product screenshot, your support response needs an annotated image, or your sales template needs a company logo. PasteBase lets you embed images directly inside rich text pastes so they copy right into emails and documents alongside your text — no attachments, no broken links.

How image embedding works

In the rich text editor, you can upload images directly into your paste content. Click the image button in the toolbar, select a file, and the image is uploaded and embedded inline with your text. You can position it wherever it makes sense in the flow of the content — between paragraphs, next to instructions, or at the top as a header graphic.

Images are stored securely on PasteBase's cloud storage and served via a fast CDN. When someone copies the paste, the images are included in the clipboard content. Paste into Gmail, Outlook, Google Docs, or any rich text field and the images appear inline — no separate attachment step needed.

Use cases for images in pastes

Images transform templates from plain text into polished, professional communications:

• Email templates with branding — include your company logo, a banner image, or product photos directly in the email body. Every team member sends consistently branded emails without needing to re-insert images each time.
• Support responses with screenshots — show customers exactly where to click or what to look for. An annotated screenshot embedded in a canned response saves the agent from describing UI elements in text and saves the customer from guessing.
• Sales outreach with product visuals — include a product screenshot, a comparison chart, or an infographic alongside your pitch. Visual content in emails consistently outperforms text-only messages in engagement.
• Onboarding materials — step-by-step instructions with embedded screenshots make it easy for new hires or new customers to follow along without switching between a guide and the application.
• Internal documentation — store architecture diagrams, workflow charts, or reference images alongside the text that explains them.

Images in email pastes

The most powerful use of embedded images is in email templates. When you copy a rich text paste that contains images and paste it into an email compose window, the images appear inline in the email body. This works with Outlook, Gmail, Apple Mail, and other major email clients.

Recipients see the images directly in the message — they don't need to download an attachment or click a link. This is especially valuable for branded emails where the logo or header image is a core part of the message, not an afterthought.

For teams that send high volumes of templated emails, this eliminates a tedious step from every message. Instead of typing the text, then searching for the right image, then inserting it, then resizing — you just copy the paste and everything is there.

Image management

Images uploaded to pastes are stored as team assets. They persist as long as the paste exists, so you don't need to worry about broken image links over time. If you update a paste and replace an image, the new version is used for all future copies.

For teams, images in shared pastes are available to every member. An editor uploads a screenshot once, and every team member who copies that paste gets the image included. This is particularly useful for maintaining consistent branded email templates — update the logo in one place and every future copy uses the new version.

Supported formats and tips

PasteBase supports common image formats including PNG, JPEG, GIF, and WebP. For the best results in email templates:

• Use PNG for screenshots, logos, and graphics with text — it preserves crisp edges.
• Use JPEG for photographs and images where file size matters more than pixel-perfect quality.
• Keep images reasonably sized — large images may be resized by email clients. Aim for widths under 600 pixels for email templates to ensure they display well on all devices.
• Add images to the right editor type — image embedding is available in the rich text editor. Plain text and code editors are text-only by design.

Start building visual templates today. Create a free account and try embedding your first image in a paste.